Free template · built around the statutory record types
Under the Regulatory Reform (Fire Safety) Order 2005 you must be able to evidence your fire safety arrangements — and since the Fire Safety (England) Regulations 2022, fire door checks in taller residential buildings are a legal frequency, not a suggestion. This free template covers the ten record types a compliant logbook needs, with the standard each one comes from.
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BS 5839-1:2025 — weekly, rotating through a different call point each week
| Date | Call point tested (ref / location) | Result | Sounders heard / panel received | Defects & notes | Signature |
|---|
BS 5266-1:2025 — monthly short test
| Date | Areas / luminaires checked | Result | Failures & notes | Signature |
|---|
BS 5266-1:2025 — annual test to full rated duration (typically 3 hours); photometric verification at least every 5 years
| Date | Duration achieved | Result | Notes / photometric verification | Signature |
|---|
RRO 2005 — practise the emergency plan (commonly 6-monthly)
| Date | Evacuation time | Participants / areas covered | Issues found & actions | Signature |
|---|
BS 5306-3 — monthly user check (annual basic service by a competent person)
| Date | Locations checked | Result | Defects & notes | Signature |
|---|
Fire Safety (England) Regulations 2022 — quarterly (communal doors) / annual (flat entrance doors) in residential buildings over 11 m; routine checks elsewhere per BS 9999
| Date | Doors checked | Result | Defects & actions | Signature |
|---|
BS 5839-1:2025 — successive visits every 5–7 months
| Date | Contractor / engineer | Report / certificate ref | Result | Notes |
|---|
RRO 2005 art. 21 — training on induction and refreshed periodically, with records
| Date | Person trained | Training given | Trainer / provider | Refresher due |
|---|
BS 5839-1:2025 — record every false alarm
| Date | Cause | Device / location | Action taken |
|---|
General maintenance record
| Date | Work carried out | Contractor | Signature |
|---|
EmberSuite Fire keeps this exact logbook digitally: the weekly alarm test rotates call points for you, every entry is date-stamped and tamper-evident, overdue checks chase themselves by email, and your building owners get their own free logins. Fire risk assessors: give every client a portal like this and it's the sharpest thing in your next quote. First 50 accounts get 60 days free and £24.99/mo locked for life.
See the Founding 50 offer →This template is a general-purpose logbook for guidance and record-keeping and is not legal advice. Frequencies shown are baseline recommendations from the cited standards — your fire risk assessment, system category or insurer may require more. Confirm against the current editions and the Regulatory Reform (Fire Safety) Order 2005. © 2026 EmberSuite Fire — embersuite.uk